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Information for Authors

Understanding copyright transfer
Using images, photos, music and other outside content to enhance your article
Promoting your scholarship
Handling permissions requests
Posting articles to freely available websites and institutional repositories
Finding journal submission guidelines
Discounts on journal subscriptions


Understanding copyright transfer
When your article is accepted for publication into one of the journals we publish, the Press asks you to sign an author agreement (download a sample agreement), which transfers your copyright to the Regents of the University of California or one of its publishing partners*.

The reason we ask you to transfer the copyright is simple:

As the administrator of your article's copyright, the Press ensures through managing the licensing and permissions process, that your scholarship will receive the widest possible distribution among educational audiences, and consequently, the greatest success of engaging in active scholarly discourse.

By comparison, if you were to retain your copyright, your article would be distributed only to those individuals and institutions subscribing to the journal. You would also be responsible for fielding and handling all subsequent inquiries for reproduction, which could potentially include numerous classroom photocopying requests by universities throughout the world, republication requests from publishers, abstracting and indexing requests, and subsidiary rights/content licensing agreement requests from content aggregators and archives.

The transfer of copyright to the Press is largely designed to allow you to focus on your research rather than on the clerical details associated with copyright ownership. The downside to this, as we understand, is not having complete control over the dissemination of your article. However, please be assured that the Press takes administration of your copyright and management of the associated rights very seriously. As a non-profit, scholarly publisher, University of California Press places the mission of the scholar and the Academy above all; we never will reproduce your article for any other purpose than to educate.

For a detailed map indicating where your article is distributed once published, please see our Journal Subsidiary Rights and Permissions Overview (PDF).

* American Institute of Biological Sciences, American Musicological Society, American Ornithologists' Union, Cardozo School of Law - Yeshiva University, Center for the Study of Religion and American Culture, C.G. Jung Institute of San Francisco, Cooper Ornithological Society, Henry Huntington Library and Art Gallery, Institute of Palestine Studies, International Society for the History of Rhetoric, National Council on Public History, Pacific Coast Branch of the American Historical Association, Pacific Sociological Association, Society for Music Theory, Society for the Study of Social Problems, Society for the Study of Symbolic Interaction, Vera Institute of Justice

Using images, photos, music and other outside content to enhance your article
Before your article goes to press, you must clear the necessary reproduction rights for any images, photos, figures, music, or content credited to a third party that you wish to use (including content found on the Internet), which fall outside of the fair use provisions described in U.S. copyright law. Because University of California Press distributes and licenses your article widely in both print and electronic formats to libraries, journal subscribers, secondary publishers, and other educational organizations, we request that our authors seek nonexclusive, worldwide rights in all formats and media, for one-time use from the rights holder of the image, photo, musical score, etc. that you wish to reprint. (Click here to download a sample letter.) For detailed information, please see our Journal Copyright Guidelines for Authors:

Download the Press's Journal Copyright Guidelines for Authors (PDF). Once you have secured formal permission, please provide your journal's editor with all correspondence and supporting documentation for his/her records.

If you have questions regarding how to obtain permission for such third-party content, please find a brief list of reference websites and resources that will help you not only to license content easily and efficiently, but also to navigate the complex world of fair use, public domain, and copyright law:

Nolo Publishing's "Law for All" Books: http://www.nolo.com

  • Richard Stim's Getting Permission: How to License & Clear Copyrighted Materials Online & Off. 1st Edition. Berkeley, CA: Nolo Press, 2001.
  • Stephen Fishman's The Public Domain: How to Find & Use Copyright-Free Writings, Music, Art & More. 2nd Edition. Berkeley CA: Nolo Press, 2004.
  • Stephen Fishman's The Copyright Handbook: How to Protect and Use Written Works. 7th Edition. Berkeley, CA: Nolo Press, 2003.

Library of Congress's Copyright Office: http://www.copyright.gov 

  • Individual chapters and appendices of the U. S. Copyright Law; online search for copyright owners; Circular 21: fair use guidelines for educators/scholars

Stanford University's Copyright & Fair Use Guidelines: http://fairuse.stanford.edu/

  • Comprehensive overview of today's copyright issues; helpful explanations of current copyright law, and an exhaustive list of copyright resources

Promoting your scholarship
Current Scholarship Program
http://www.jstor.org/r/ucal

Scholarly communication has changed dramatically over the past several years and electronic access to scholarship is now a necessity for scholars, researchers, and students in any field.

In order to meet the needs of our authors in this changing environment, University of California Press has moved journal content from its Caliber platform to the Current Scholarship Program, hosted by JSTOR (http://www.jstor.org). The UC Press homepage can now be found here: http://www.jstor.org/r/ucal.

The Current Scholarship Program (CSP) is a new effort, initiated by JSTOR and University of California Press, who have a long and collaborative history. Complete content available is available on a single, integrated platform for librarians and for end users.

The CSP platform adds functionality to your work, giving readers powerful search capabilities, integrated cross-referencing that updates automatically, and the ability to save articles for offline viewing. As an author, you can let people know how to access your article by providing them with its unique address (URL). If they aren't subscribers or accessing the service from a subscribing institution, they can read your article's abstract for free, purchase the article, or subscribe to the print edition of the journal.

Handling permissions requests
UC Press Rights and Permissions Home http://www.ucpressjournals.com/reprintinfo.php

Once your work is published, you may receive occasional requests from editors and authors wishing to reprint your article in books, journals, newspapers, and other publications, as well as on CD-ROM, secured educational websites, and in email.

If you receive such requests and approve of them, please direct the requestors to JSTOR, where they may request permission electronically through Rightslink®, an automated reprints and permissions service of the Copyright Clearance Center (http://www.copyright.com). [We advise against sending permissions requests to your editorial office for review.]

The Rightslink diamond designates those articles available for permission:

Reprints & Permissions

If your article is not available online through University of California Press, please have the editor or publisher of the new work contact the Press's Permissions Administrator at journalspermissions@ucpress.edu.

And finally, if you are the author or editor of the publication in which you would like to reprint your article, you may do so freely without formal permission from the Press. We ask only that you reference fully the original article in conjunction with its use (i.e. in a copyright line or footnote). For example:

Article originally published as Lesieur, Henry R. and Joseph F. Sheley, "Illegal Appended Enterprises: Selling the Lines," Social Problems, Vol. 34, No. 3 (June 1987): 249-260. © 1987 by The Society for the Study of Social Problems.

NOTICE: If you have obtained special concessions to retain your copyright, there's no need to inform the Press of the permissions requests that you receive.


Posting articles to institutional or subject repositories
In response to the evolving nature of scholarly exchange and collaboration, University of California Press allows its authors to post preprints and postprints on authors' personal websites, and within institutional repositories.

Posting Requirements:

To deter misuse of your article and to ensure citation consistency when posting preprints and postprints, we kindly ask that you adhere to the following requirements:

Preprints: If you deposit an unedited "working paper" or preprint to a website, you must clearly state on the site that your article has been accepted for publication in [your journal's name] and note where (in JSTOR) and when it will be published.

Postprints: Once your article is published, you must remove the preprint from the site and replace it with a postprint. You may use the Publisher-generated PDF, and you must display the following Publisher's Statement in tandem with posting:

"Published as [provide complete bibliographic citation, as appears in the print version of your journal]. © [Year] by [the Regents of the University of California/Sponsoring Society or Association]. Copying and permissions notice: Authorization to copy this content beyond fair use (as specified in Sections 107 and 108 of the U. S. Copyright Law) for internal or personal use, or the internal or personal use of specific clients, is granted by [the Regents of the University of California/on behalf of the Sponsoring Society] for libraries and other users, provided that they are registered with and pay the specified fee via Rightslink® on [JSTOR (http://www.jstor.org/r/ucal)] or directly with the Copyright Clearance Center, http://www.copyright.com."

Funding-body archives: For deposits to PubMed Central and other funding-body archives, please be aware that University of California Press asks that you post no sooner than 6 months after final publication. 

NOTICE: If your article is not available online, you may scan your article from the paper edition of your journal and post a PDF copy online as per the guidelines above.

Finding Journal Submission Guidelines
If you are interested in obtaining any of our journals' submission guidelines, you should consult our list of journals. Select the title you wish to view by clicking on the journal's name, and then click on 'Submit an Article' from the right-hand menu. This page will list all of the submission guidelines that you need, from manuscript format to editorial contact details.

Discounts on UC Press journal subscriptions
University of California Press offers its authors a one-time, 50% discount on a print or electronic journal subscription for the volume in which their articles appear (For example, if you published an article in Vol. 3, No. 4 of a particular journal, you will receive a 50% discount on all issues in Vol. 3).

If you would like to take advantage of this discount, please send your request to our Customer Service department, using the Contact Us page. In the request, please identify yourself as an author, the journal in which you've published, your article title, the volume/issue, and whether you would like a print or electronic subscription. Unfortunately the discount cannot be used in combination with other offers or extended to include other UC Press journals or books.

Rightslink® is a registered trademark of Copyright Clearance Center, Inc.